How Rocketlane replaced DayPilot & Smartsheet at Flycast Partners, and increased operational efficiency.

About Flycast Partners

Flycast Partners is a leading IT consulting and implementation firm specializing in IT Service Management (ITSM), IT Asset Management (ITAM), Endpoint Management, and Cybersecurity. With over a decade in business, the company has rapidly expanded, tripling its consulting staff and project management team.

The Challenge

Fragmented project management across multiple tools — Flycast relied on three separate tools (Homegrown, DayPilot, and Smartsheet), creating inefficiencies and extensive manual effort with scattered data across platforms.

Manual scheduling & coordination inefficiencies — Scheduling six months of tasks involved hours of manual entry; 100 weekly tasks caused unnecessary delays and manual calendar invites.

Lack of real-time visibility & resource management — Without centralization, managers struggled to track consultant availability, requiring platform switching and delayed assignments.

Errors & delays due to manual processes — Manual time zone conversions caused scheduling errors; lack of standardized templates reduced consistency.

Inefficient communication & overwhelming email clutter — Scattered notifications made task tracking difficult; project progress monitoring required multiple system switches.

The Solution

Centralized project management & streamlined operations — Consolidated three tools into one platform, eliminating data fragmentation and providing centralized project visibility.

Automated scheduling & improved resource management — Real-time consultant availability visibility reduced scheduling conflicts; six-month scheduling reduced to minutes.

Enhanced collaboration & real-time updates — Instant visibility of schedule/project changes across the organization; automatic status emails prevent miscommunication.

Actionable insights with robust dashboards & reporting — Comprehensive dashboards track ongoing projects, progress, tasks, and assignments; resource utilization monitored at micro and macro levels.

Improved productivity & faster project execution — Reduced manual effort enabled three concurrent project launches; standardized workflows streamlined onboarding and task management.

"One of Rocketlane's standout features is its all-in-one capability, allowing users to view every project within the company, track its status, and monitor upcoming tasks and assignments."

"One of the significant advantages of Rocketlane over previous systems at Flycast Partners is its dynamic, real-time functionality. Changes made to a schedule or project are instantly visible across the entire organization, and automatic status emails are sent to notify all relevant parties."

"The platform allows us to monitor resource utilization at both a micro and macro level, from the current day and week to months in advance, enabling more strategic planning and decision-making." — Michael Fowler, Project Manager

"Being able to see my utilization, not just today, but also in the future, has been huge. I use this feature constantly. It's a core component of how I manage my day-to-day work." — Carrie Blake, Consultant

The Impact

Flycast Partners consolidated its fragmented toolset into a single platform, cutting six months of scheduling down to 3–4 minutes and saving 45 seconds per task across 100 weekly tasks. Real-time visibility and eliminated redundancies allowed the team to launch three projects in a single week—previously impossible—while the consulting team grew from 10 to 27 consultants.

"Without Rocketlane, launching three projects in the same week would not have been difficult; it would have been impossible." — Ilmar Coelho, Project Manager

"By eliminating redundant steps, Flycast Partners has minimized scheduling conflicts, improved efficiency, and enhanced overall project delivery." — Wendy Priano, Director of Project Management